Mitacs Accelerate Travel Subsidies Program
Travel subsidies are available when extended travel is required in order for a Mitacs Accelerate intern to spend time on site in Canada with the partner for the purpose of accomplishing their research. Specifically, a travel subsidy may be requested to help offset a portion of the travel and accommodation costs required by Mitacs Accelerate interns to interact with the partner organization when:
The university and the partner organization are in geographically distant locations; or
- Field work is required and involves the participation of both the intern and the partner supervisor.
Travel must be budgeted in the standard internship award before applying for a subsidy.
Travel subsidies are not guaranteed, and are awarded at the discretion of Mitacs
Travel subsidies will not be awarded to internships with budgets that include expenses deemed by Mitacs to be nonessential, such as conference travel.
The travel subsidy is not intended to cover all potential travel expenses; interns should seek other sources of funds such as support from their supervisor or home university.
After including a minimum of $2,000 in eligible travel expenses in the research budget for the internship, interns may apply to the MITACS Accelerate Internship Travel Subsidy Program for a subsidy of up to an additional $3,000.
Travel subsidies can be used to cover:
Airplane ticket and travel to and from the airport;
Bus or train travel;
Car expenses (either rental car and gas, or personal vehicle mileage at $0.51 per km for the first 200km and $0.31 per km thereafter);
Per diem for accommodation and meals (maximum of $100/ day).
The following expenses will normally not be eligible for a subsidy, but may be budgeted in the standard internship award:
- More than two trips per 4-month internship unless required to successfully accomplish the research (Mitacs encourages an extended stay at the partner site instead of periodic return trips);
- Travel expenses for the academic supervisor;
- Rental of specialized vehicles and equipment necessary for field work (these should be covered by the partner and/or the internship award);
- Conference attendance costs.
Your application for a travel subsidy must be clearly indicated in the budget section of the internship proposal - please provide an outline of any expected expenses (hotel and/or rent, food, etc.). The application will be considered by Mitacs at the same time as the proposed research.
If awarded, the travel subsidy is not part of the Mitacs Accelerate internship grant. To receive reimbursement from Mitacs upon completion of the travel, the intern must submit an invoice from the supervisor’s department in the amount of the awarded subsidy (or actual cost of travel, if less), including copies of any relevant receipts. Receipts are not required for mileage or per diem. Original receipts, including boarding passes for air travel, are required for all other travel expenses.
Frequently Asked accelerate Questions
Mitacs works to connect industry with the most appropriate university expertise to solve challenges identified by the company. With the large number of potential interns seeking industrial partners, Mitacs cannot offer individualized matching to a particular researcher however, you can consult our suggestions as to how to go about finding a partner company.
Normally interns are expected to spend at least 50% of their internship with the company at their site(s). If your host company is in a remote location or there are other unique circumstances that challenge the interaction, you may request flexibility for a lower ratio of interaction with the company. Please consult with your business development representative while writing your proposal.
Although Mitacs does not have any restrictions, many other granting agencies do not allow fellowship and studentship recipients to hold certain grants concurrently. Please check with the relevant council or agency for current information regarding your specific grant prior to applying.
The vast majority of Mitacs Accelerate Internships are funded in part by the national IRDI program, which limits industrial partners to privately owned or incorporated for-profit Canadian companies. In some regions, there may be additional funding from other sources to support a limited number of partnerships with not-for-profit or government entities. Please contact a Business Development representative in your region to determine if such funding is available.
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Mitacs-Accelerate has been invaluable in establishing that link and in the process maybe dispelling some of the myths around academic work as well. Because of Accelerate, I am able to bring what I think is cutting edge academic research knowledge to industry in a format that benefits both me and the partner companies. Thank you for the opportunity.