The call for applications is now closed.



The Mitacs-JSPS Summer Program, offered in partnership with the Japan Society for the Promotion of Science (JSPS) provides opportunities for graduate students in Canada to pursue collaborative research in Japan, allowing them to advance their own research while promoting scientific progress in both Japan and Canada.

The call for applications will close on November 8, 2017, at 5 p.m. PT. Results will be communicated in May 2018. Successful applicants will travel to Japan for a period of 10 weeks in summer 2018. Applications are awarded competitively and subject to available funding.

Jumpstart your application for the September 2017 call for proposals:

  1. Talk to your faculty supervisor or university international office to identify a professor in Japan who works in your research area
  2. Reach out to the professor(s) about your research and hosting your potential project
  3. In September, get signatures from your home and host professors and university Office of Research Services (or equivalent), then submit your complete application by the deadline

Contact international@mitacs.ca for more information.



Program Details

  • Open to: graduate students at Canadian universities
  • Citizenship: Canadian citizens and permanent residents
  • Eligible disciplines: humanities, social sciences, and natural sciences
  • Funding: JSPS arranges round-trip airfare and insurance and provides a student allowance for the student. Host supervisors are eligible for a research support allowance.
  • Destination: universities and research institutes in Japan 
  • Project length: 10 weeks (June 12–August 22, 2018; dates are tentative and subject to change

The call for applications is now closed.


 APPLICATION PACKAGE

*These forms can be submitted after the submission of the application, but no later than at least three weeks prior to intended departure. Project funds will not be released until Mitacs receives these forms.

 


How to apply:

  1. Review all eligibility and award guidelines
  2. Collect all required signatures on sections 6 and 7 of application form: student, home supervising professor, host supervising professor, and appropriate home university office. Signatures can be electronic or a scanned image. Contact Mitacs at international(at)mitacs.ca if you require clarification.
    1. Mitacs recommends allowing 1–2 weeks to secure university signatures and confirm internal deadlines; students are responsible for confirming any applicable deadlines with their universities.
  3. Submit the completed proposal and supplementary documentation by email to apply(at)mitacs.ca by the posted deadline. 
    1. Keep emails to less than 10MB. If necessary, send multiple emails. 
    2. The application form must be submitted in its original fillable format. Only Sections 6 and 7 may be submitted as a scanned PDF if digital signatures cannot be obtained.
    3. Letters of support can be included in the application or sent separately by professors to apply(at)mitacs.ca
    4. Your subject heading must be in the following format: “Student first and last name_Japan_JSPS”. Do not include any other information in the subject heading.
  4. Consult with your university’s international office to determine any requirements for travel to and research abroad

Travel to the destination is not permitted prior to the approval of the award AND Mitacs’ receipt of the International Pre-departure and Student Code of Conduct and Ethics forms. Neither Mitacs nor its international partners are responsible for costs incurred before an application is approved.



What happens next

  1. Mitacs and JSPS will contact participants about their proposal outcomes in May 2018. 
  2. The student provides the completed Mitacs Code of Conduct and Ethics and International Pre-departure forms to Mitacs
  3. The student departs to Japan and begins the research project 

Students

  • Cannot undertake a research project at an institution where they have previously completed a degree and/or been employed
  • Must be registered for full-time studies at a Canadian university and remain as such throughout the Mitacs-JSPS Summer Programme
  • Must be the legal age of majority in Canada (18 years of age or older)
  • Must meet travel requirements for their intended destination, including visa and/or immigration requirements and associated documentation
  • Must be new to the JSPS Summer Programme

Home supervising professors

  • Must hold a faculty position at a Canadian university  
  • Must be eligible to supervise graduate students and hold Tri-Council funding

Host supervising professors

  • Must be a researcher who is employed full-time or classified as being employed full-time (excluding Jokyo, assistant professors, and Joshu, research assistants) at one of the following eligible institutes:
    • Universities and inter-university research institutes
    • The Ministry of Education, Culture, Sports, Science and Technology (MEXT)-affiliated institutes that conduct scientific research 
    • Other institutes designated by the Minister of MEXT

All parties involved with the Mitacs Globalink program must comply with the Canadian home university’s policies regarding the ethical conduct of research and scholarly activities. Any issues or disputes around research or academic misconduct will be subject to the home Canadian university’s processes following their institutional policies.

Student’s responsibilities

  • Make all necessary preparations for travel abroad with the appropriate university office(s)
  • Obtain appropriate visa or work permit for the destination
  • Attend any mandatory sessions as required by the home university
  • Work full-time on the research project
  • Submit a final report and exit survey to Mitacs at the end of the project

Home supervisor’s responsibilities

  • Adhere to institutional policies for research abroad
  • Provide ongoing direction and research support to the student prior to and during the research project
  • Submit an exit survey and sign the final report prepared by the student

Host supervisor’s responsibilities

  • Adhere to institutional policies for visiting researchers 
  • Provide ongoing direction and research support to the student prior to and during the research project
  • Advise the student on appropriate travel arrangements and accommodation
  • Provide the student with any necessary documentation to support the visa application
  • Ensure the student has appropriate lab and/or office space and resources during the research project
  • Submit an exit survey and sign the final report prepared by the student

Adjudication

The Mitacs-JSPS Summer Programme is competitive with limited awards available. All applications will undergo review by an interdisciplinary team. Proposals will be adjudicated based on the following criteria:

  • Expected benefit to the student’s academic studies and research career
  • Quality of the research proposal
  • Level of supervision and mentorship committed by the host supervisor
  • Strength of recommendation by the home supervisor

Outcome letters will be issued in May 2018.

Funding

  • For each approved award, JSPS will provide:
    • Round-trip airfare. Flight arrangements are made by JSPS’s designated travel agent based on JSPS regulations.
    • Maintenance Allowance (534,000 yen), as well as hotel room charges at Narita and Tokyo, and meals and accommodation charges at SOKENDAI.
    • Insurance during student’s stay in Japan (full details provided to successful fellows in the JSPS acceptance package)
    • A research support allowance of up to 158,500 yen for the host supervisor’s research-related expenses.
  • No funds will be released if the completed International Pre-Departure Form and/or Mitacs Student Code of Conduct and Ethics forms are outstanding.

Travel to the destination prior to the approval of the award is not permitted and neither Mitacs nor JSPS is responsible for any costs incurred before the application is approved.

Deliverables

Before departing Japan, participants will be asked to submit a report on the research work they carried out under the Mitacs-JSPS Summer Programme. JSPS will provide the report format and instructions directly to students.

Extension of the Program

  • With approval of the host researcher, a student’s stay in Japan may be extended to a total of 90 days inclusive of the two months of the program.
    • The maintenance allowance will not be paid during the extended period before or after the fellowship tenure.
    • If the student’s stay exceeds 90 days, his/her return or roundtrip air ticket will be cancelled.  
    • Students who change the length of their stay must inform both JSPS and Mitacs.
I am a student who is interested in taking part in the Mitacs-JSPS Summer Program. Can Mitacs help me find a host academic supervisor?

Students are responsible for identifying a host academic supervisor. As a starting point, we suggest speaking with your home academic supervisor to assist you in this search.

Who owns any intellectual property generated during the course of a research project?
The student, host supervisor, home supervisor, and host institute should negotiate and establish an agreement in advance. Students are advised to confirm in advance the rules and regulations governing patents and other intellectual property rights on research results obtained in Japan during their internship.

When applying for patents or other intellectual property rights, students should first notify their host institute’s administrative office that (1) they intend to make such application and (2) the subject research was conducted under the Mitacs-JSPS Summer Program.

Which disciplines are eligible for the Mitacs-JSPS Summer Program?

The Mitacs-JSPS Summer Program is open to the humanities, social sciences, and natural sciences disciplines.

Does JSPS provide funding for the host academic supervisor?

A research support allowance of up to 158,500 yen is available to the host supervisor for the purpose of covering research-related expenses.

Is a postdoctoral fellow eligible to support a Mitacs-JSPS Summer Program student as a home academic supervisor?

The home academic supervisor must be a faculty member at a Canadian university.

Can professors from any Canadian university support a Mitacs-JSPS Summer Program student?

The home academic supervisor must be a faculty member at a Canadian university.

Can professors from any university in Japan host a Mitacs-JSPS Summer Program student?

Host academic supervisors must be full-time researchers (excluding Jokyo, assistant professors, and Joshu, research assistants) at one of the following eligible institutes in Japan:

  • Universities and inter-university research institutes
  • The Ministry of Education, Culture, Sports, Science and Technology (MEXT)-affiliated institutes that conduct scientific research
  • Other institutes designated by the Minister of MEXT
I am an undergraduate student, am I eligible to participate in the Mitacs-JSPS Summer Program?

No. The Mitacs-JSPS Summer Program is only open to graduate students.

Are postdoctoral fellows eligible for a Mitacs-JSPS Summer Program?

No. The Mitacs-JSPS Summer Program is only open to graduate students.

What status will I have at my home university while I am in my host country?

All participants should maintain full-time student status at their home university in Canada during their time abroad.

What should my supervisors include in their letters of support?
Each letter of support should be written on university letterhead and signed by the supervisor. It should include the supervisor’s contact details, including title, department affiliation, and university or institute, in English or French. The letter should outline the supervisor’s support for the student and the research project and describe the student’s academic and research qualities and ability to complete the project.