For members of the Board of Directors, Mitacs Research Council, Mitacs Committees, employees, officers, consultants, researchers and program participants (the “members of the organization”)


 

Preface

This Code of Conduct provides a set of standards for members of the organization to guide them in their daily activities and to promote honest and ethical behaviour in the conduct of our business.

The successful operation and reputation of Mitacs is dependent upon the trust of our partners, members and other stakeholders, and we are dedicated to preserving that trust. All members of the organization owe a duty to Mitacs, its members, partners and stakeholders, to act in a way that will merit the continued trust and confidence of the public.


 

General Practices

In order to ensure integrity in its operations, Mitacs and the members of the organization shall:

  1. Be transparent in its affairs and finances and shall, upon request, be open and accessible to scrutiny by its respective funding agencies, except for personnel matters, legal matters, proprietary information and anything specified by provincial or federal laws.
  2. Ensure that no person is refused participation in Mitacs programs or otherwise subjected to discrimination by Mitacs on the basis of race, national or ethnic origin, religion, gender, sexual orientation, or age.
  3. Not condone or tolerate financial impropriety in any of its activities and take prompt and firm corrective action whenever and wherever any event of this nature is identified.
  4. Ensure that allegations of misconduct or other irregularities made in respect of anyone associated with Mitacs are dealt with impartially, respecting the rights of the involved parties for confidentiality and disclosure.

 

Individual Responsibilities

Mitacs and the members of the organization shall work to uphold the integrity of Mitacs and shall:

  1. Subordinate his or her personal interests to the best interests of the organization.
  2. Refrain from profiting from his or her position, act honestly, ethically, and in good faith.
  3. Provide advice only on topics on which they are informed and qualified through professional training or experience and to do so with objectivity, diligence, and honesty. 
  4. In all cases follow Mitacs policies and guidelines.
  5. Be transparent in their behaviour at all times.
  6. In all communications clearly distinguish between professional opinion and accepted knowledge or fact. 
  7. Adhere to the Tri-Council Policy Statement for Integrity in Research and Scholarship in the way they conduct, market and communicate their activities in research.
  8. Adhere to the highest standards of research and scholarship and will strive to continually raise the standard, value and impact of research applications.

 

Professional Relationships

Mitacs and the members of the organization shall:

  1. Promote mutual understanding, respect, and collegial relationships among colleagues, researchers and funding partners.
  2. Be civil and respectful in professional interactions and treat their colleagues and others fairly.
  3. Value the contributions and opinions of others and address any conflicts constructively, with healthy debate and dignity.
  4. Avoid injuring or impugning the professional reputation or practice of members, scientists, colleagues and partners.
  5. Avoid misrepresenting the actions or policies of the Board, Mitacs Research Council, and other Mitacs Committees.

 

Information Management

Mitacs and the members of the organization shall:

  1. Maintain the confidentiality of all proprietary or otherwise sensitive information in research proposals, peer reviews, and the associated discussions and decisions of the Board, Mitacs Research Council, and other Mitacs Committees.
  2. Obtain informed written consent before disclosing confidential information.

 

Conflict of Interest

Mitacs and the members of the organization shall:

  1. Uphold the Mitacs Conflict of Interest Policy.
  2. Avoid, or disclose any real, perceived, or potential conflicts of interest to the Board, Mitacs Research Council, other Mitacs Committees, or to the Mitacs Senior Management Team as soon as possible.
  3. Minimize any circumstances that present, or appear to present, a conflict of interest.
  4. Disclose conflict of interests as they relate to funding decisions and excuse themselves from the discussions and funding decisions as appropriate.

 

Finances and Fundraising

Mitacs and the members of the organization shall:

  1. Be guided by a financial budget approved by the Board
  2. Assure appropriate use of funds and accountability to partners and funding agencies, without limiting any obligations that may exist at law.
  3. Be transparent and accessible to all Member Institutions of Mitacs and any inquirer upon written request within a reasonable time.
  4. Achieve efficiency in its use of funds for administration.
  5. Allocate expenditures in relation to actual purposes and actual activities as well as in conformance with generally accepted accounting principles.
  6. Account for funds from the moment they are received or committed until they are used in the project or services.
  7. Exercise adequate internal controls over disbursements to avoid unauthorized payments.
  8. Not have any funds that are not accounted for and prohibit any unauthorized transactions or loans to members.

 

Employee and Human Relations

Mitacs and the members of the organization shall:

  1. Establish and maintain clear, well-defined, written policies and procedures that define and protect the rights of employees and ensure fair treatment in all matters.
  2. Clearly describe and communicate employee benefits and make financial arrangements to protect its ability to honour its obligations to employees.
  3. Clearly define and communicate expectations that are held of employees.
  4. Promote gender and minority equity, in recruitment, hiring, training, and professional development and advancement.
  5. Respect and maintain the confidentiality of all proprietary or otherwise sensitive information, including identifiable personal information, as required by law.
  6. Promote an equitable working and learning environment free from harassment and discrimination, endeavour to provide an environment where individual differences are valued and respected and not condone or tolerate any behaviour which undermines the dignity, self esteem and productivity of any members.