All Mitacs Elevate fellowship proposals undergo a two-stage review process:

Stage 1: an administrative review to confirm program eligibility, followed by

Stage 2: an external review based on peer assessment of the research project proposals.

Peer assessment criteria are grouped into two (2) broad categories: the technical merit of the proposed research project; and the excellence of the proposed fellow.  For these categories, Mitacs seeks arm’s length expert reviewers to answer the following questions:

A. Technical merit of the proposed project

  • Does the project significantly contribute to the advancement of knowledge or the development of new applications, and is there an appreciable element of novelty?
  • Are the objectives achievable, given the current state of the art and the expertise of the project team?
  • Are the methods and techniques appropriate for the objectives?
  • Is the proposed project at an appropriate level for a postdoctoral fellow?

B. Excellence of the proposed fellow

  • Relative to other researchers at the same career stage, how would you characterize the achievements of the proposed fellow (e.g. publication record, patents, awards and scholarships, mentoring, accomplishments in teaching, related industry or entrepreneurial activities, etc.)?
  • The Elevate program offers training opportunities to develop leadership, communication and business skills. Does the candidate demonstrate commitment to this professional development?

Postdoctoral Fellow

The Elevate program invites applicants to apply twice a year.  For each competition, there is a date specified by which the project needs to commence.  Candidates applying to any of these competitions must start their project within the specified time frame; if candidates apply prior to completing ALL the requirements for their PhD degree (e.g., successful defense, final deposit, and sign off of dissertation), they should be reasonably confident that they will have completed their degree and be able to start their project within the specified time frame.  Otherwise, applicants are encouraged to wait for the next competition.

A Mitacs Elevate Fellowship is a comprehensive program with a range of components designed to provide advanced training to enhance the professional and R&D management skills required for the fellow’s chosen career. As such, during the tenure of the award, the fellow is expected to:

  • Meet with their academic supervisor and partner supervisor at the beginning of the fellowship to agree on the research plan
  • Work with and receive mentorship from their academic supervisor at the university
  • Spend at least 50% of the fellowship working at the industry partner on-site on a research project of mutual interest
  • Organize monthly status meetings with the academic and partner supervisors
  • Remain a PDF of their host university and shall not be an employee of the partner organization
  • Work with Mitacs personnel to develop and implement a personalized training program to enhance their future career
  • Spend from one to two days per month on training and/or networking activities
  • Attend mandatory professional skills & research management training events facilitated by Mitacs and complete follow-up activities through the Elevate online learning portal
  • Participate in the Mitacs Ambassador program as appropriate
  • Submit all signed, required documentation by Mitacs and its funding partners, including, but not limited to, mid-term reports, final reports, and surveys.

Please note: Partner contributions must be received by Mitacs and university funds transfers (if applicable) must be confirmed BEFORE any funds are awarded to the university. Costs can only be incurred after research approval of the proposal AND the receipt of the partner funds at Mitacs as per Mitacs Policy. Fellows starting their project before this time do so at their own risk.


 

Faculty Supervisor

The supervising professor is expected to:

  • Provide ongoing mentorship and research support to the fellow
  • Meet with and provide research expertise to the partner organization, as appropriate
  • Assume fiduciary responsibility for the fellowship research grant, including ensuring expenditures consistent with program objectives & guidelines
  • Participate in status meetings as necessary during the project
  • Support the fellow’s professional training by allowing them to attend the mandatory Mitacs Elevate professional and research management training sessions
  • Attend relevant Mitacs Elevate program events
  • Sign off the final report to be submitted at the conclusion of the project
  • Provide appropriate financial reporting and program feedback to Mitacs, as required by its funding partners, including a mandatory online feedback survey within one month of project completion

Please note: Partner contributions must be received by Mitacs and university funds transfers (if applicable) must be confirmed, BEFORE any funds are awarded to the university. Costs can only be incurred after research approval of the proposal AND the receipt of the partner funds at Mitacs as per Mitacs Policy. 


 

Partner Organization

A primary contact at the partner organization must be identified and is expected to:

  • Ensure the partner’s financial contribution is forwarded to Mitacs in advance of the fellowship start date. Please note that delay in sending payment will result in delay of the PDF receiving funding and starting the project as Mitacs cannot release funds until the partner organization’s payment is received.
    • Partner organizations will receive an invoice before the announcement of results. This invoice is due upon receipt so that the fellow’s payment can be processed in time for the project start date. If, for any reason, the fellowship cannot proceed, Mitacs will refund the payment.

  • Assist the fellow with identifying appropriate research issues and developing a research plan
  • Ensure that the company provides in-kind support, including hosting the fellow on-site at their facilities for at least 50% of the research project (exceptions with justification can be a minimum of 25%); providing supervision and guidance on the project; and helping the fellow make connections within the company and/or industry
  • Support the fellow’s professional training by allowing them to attend the mandatory professional and research management training sessions and participating in training activities when appropriate
  • Attend relevant Mitacs Elevate program events
  • Provide program feedback on the program to Mitacs, as required by its funding partners, including telephone or email surveys
  • Provide feedback on the fellow’s final report and sign off on the final report to be submitted at the conclusion of the project.

Please note: Partner contributions must be received by Mitacs and university funds transfers (if applicable) must be confirmed, BEFORE any funds are awarded to the university. Costs can only be incurred after research approval of the proposal AND the receipt of the partner funds at Mitacs as per Mitacs Policy.

Fellows must submit a request for renewal prior to the end of the first year of the program (no later than eight weeks prior to the end of the first year).  

Please note that failure to submit a satisfactory report may result in a reduction or withdrawal of funding.

A final report must be submitted by the fellow no later than one (1) month after the conclusion of the fellowship. The report must be written on a prepared template that will be sent to all fellows and should:

  • Be no more than three (3) pages in length
  • Summarize research goals, research techniques used, and research outcomes
  • Describe the fellow’s participation and experience in Mitacs led training activities
  • Identify benefits for the partner organization
  • Identify future research plans.

An exit survey must be completed by all three fellowship participants: the fellow, the supervising professor, and the designated contact at the industry partner site.

After the fellowship, once the fellow’s exit survey is submitted and the fully signed final report is received to elevate(at)mitacs.ca, fellows will be sent their certificate of completion.

Note: NSERC Form 300 or an equivalent Statement of Account must be completed by the fellow’s university and signed by the academic supervisor who received the internship grant.

All parties involved with the Mitacs Elevate program must comply with the Canadian host university’s policies regarding the ethical conduct of research and scholarly activities.  Any issues or disputes around research or academic misconduct will be subject to the host university’s processes following their institutional policies.


 

Intellectual Property

All parties involved with the Mitacs Elevate program are bound by the intellectual property terms of the university where the fellow is appointed. Please see the links below to the intellectual property terms for the following universities:

For all other institutions, the Mitacs Elevate program’s policy is to take no position regarding the intellectual property created by the projects and fellowships that are funded.

Intellectual property is left to be shared between the university, its researchers, and the industry partner, according to the intellectual property rules of the host university, unless a separate agreement is negotiated between the university, its researchers, and the industry partner. Mitacs strongly recommends that any discussions pertaining to intellectual property and confidentiality – where relevant – be resolved prior to submitting the Mitacs Elevate proposal.



Conflict of Interest

The Mitacs Conflict of Interest Policy is in place to assist Mitacs program participants to recognize and disclose situations that may be open to question and to ensure that such situations are resolved appropriately.

Individuals involved with Mitacs and its programs, including members of the Board of Directors; members of the Mitacs Research Council; officers; employees; researchers; and interns are required to disclose any financial interest or position of influence, as described in Section 2.0 of the Conflict of Interest Policy, in any business in the same area of interest as Mitacs, other than that of their main employer.

Where there is an ownership or operational relationship between an investigator, student or postdoctoral fellow and an industry partner, Mitacs may request details on their involvement with the industry partner, evidence that the organization is under the effective day-to-day management control of someone other than the investigator, and evidence that the academic interests of students and postdoctoral fellows are protected. This request may come at the beginning or during the course of the project. Mitacs deals with each case individually.


 

Environmental Review Policy

Mitacs works to ensure that the research it supports promotes sustainable development and is conducted in a way that respects and protects the environment. Mitacs is committed to paying careful attention to environmental considerations in its decision to fund any research project. Ultimate responsibility for environmental considerations rests with the Mitacs Board of Directors which may, at its discretion, assign this duty to a subcommittee.

Click here for the Mitacs Environmental Review Policy.