Current communication means such as; Spreadsheet, the internet and Emails are not good enough when a change happens in a Billion $ oil and gas project where hundreds of technicians, engineers, managers, contractors from various disciplines in different locations are involved. The solution is an automated workflow process. Simply put, workflow is the step-by-step procedure taken to complete a job. An automated workflow is the one in which unnecessary time consuming human tasks is eliminated or changed as an automated machine-based task.