1. Fellow

The participating postdoctoral fellow (the “fellow”) agrees to the following terms and conditions of Elevate (the “Program”):

  1. The Fellow will undertake a research Fellowship based on the approved proposal and confirms that the information contained therein accurately represents their involvement in the Program:
     
    1. The Fellow understands and agrees to their participation in the Fellowship as outlined in the research plan and its timelines and expectations;
    2. The Fellow agrees to notify the participating professor (hereby known as “the Academic Supervisor”), the participating host organization (the “Host Organization”) and Mitacs immediately upon the occurrence of any changes in their ability to participate;
    3. The Fellow acknowledges that the project is linked to the area of academic research expertise the Fellow wishes to further develop through the research to be completed as part of the project, and that the Fellow has or will participate in the elaboration of the parameters of the research project.
  2. The Fellow acknowledges that submission of a proposal constitutes a request for funding and that Mitacs provides funding for the research Fellowship at its discretion following a peer review process that is carried out or approved by Mitacs.
  3. The Fellow will adhere to all Program rules and requirements
    1. The Fellow will obtain appropriate documentation, including, but not limited to, appropriate certification or approval for the use of humans, animals, and/or biohazards, and will obtain any required environmental permits in accordance with the requirements of the university where the Fellow is registered or appointed (the “University”).
    2. The Fellow will interact with the Host organization and the Academic Supervisor as outlined in the approved proposal.
    3. The Fellow will retain full-time status as a postdoctoral fellow at the University for the entirety of the Fellowship.
    4. The Fellow will read and adhere to the Program Code of Conduct, and will read and sign the Elevate Fellow Consent document regarding Mitacs’ use of the personal information in the proposal.
    5. The Fellow will obey federal, provincial or territorial, municipal, and other applicable laws that govern the Fellowship, including, without limitation, statutes, regulations, by-laws, rules, policies, ordinances and decrees.
  4. The Fellow acknowledges that Mitacs cannot assume liability for accidents, illnesses, or losses that occur during or as a result of their Program participation.
    1. The Fellow agrees to adhere to any University policies regarding health, safety, and/or travel requirements.
    2. The Fellow acknowledges that they are responsible for obtaining appropriate insurance coverage during the Fellowship, as required.
  5. The Fellow acknowledges that payment of the Program’s financial award (in the form of a research grant) to the University can only be made after all the following conditions are met:
    1. Mitacs’ approval of the research proposal and eligibility of Fellowship(s);
    2. Mitacs’ receipt of payment from the Host Organization;
    3. Continued support from Mitacs’ funders.
  6. The Fellow will not begin the Fellowship until the following conditions have been met:
    1. Mitacs’ approval of the research proposal and eligibility of Fellowship(s);
    2. Mitacs’ receipt of payment from the Host Organization;
    3. Payment of the Program’s financial award to the University.
  7. The Fellow acknowledges that they have read Mitacs’ cancellation policy and understand that if the Host Organization’s contribution is not received, it may result in the Fellowship’s cancellation.
  8. The Fellow acknowledges that the Fellow stipend/salary is subject to the University’s policies and that benefits may be deducted.
  9. The fellow acknowledges that the professional development component of Elevate is mandatory:
    1. The fellow agrees to attend the Elevate professional development training over the course of the fellowship and,
    2. The Fellow acknowledges that failure to do so will result in a reduction or withdrawal of the fellowship award.
  10. Any intellectual property generated from the Program is bound by the policies of the University, unless a separate intellectual property agreement has previously been successfully negotiated between the University, the Host Organization and, where applicable, the Fellow. Mitacs makes no claim to intellectual property.
  11. The Fellow will acknowledge Mitacs and its funders in any research results that are published as an outcome of the Fellow’s participation.
  12. The Fellow will provide the following to Mitacs:
    1. A signed renewal form of the fellowship including progress report for the continuation of year two of the fellowship to be submitted at least eight weeks in advance of completion of year one of the fellowship;
    2. A final report that is approved and signed by the Academic Supervisor and the representative of the Host Organization;
    3. An exit survey no later than 30 days after the Fellowship ends;
    4. Any information required by Mitacs to fulfill the monitoring, reporting, and compliance requirements of its funders.

2. Academic Supervisor

The participating academic supervisor (the “Academic Supervisor”) agrees to the following terms and conditions of Elevate (the “Program”):

  1. The Academic Supervisor will supervise a research fellowship (the “Fellowship”) based on the approved proposal and confirms that the information contained therein accurately represents their involvement in the Program.
    1. The Academic Supervisor understands and agrees to the research plan and its timelines and expectations, as outlined in the approved project.
    2. The Academic Supervisor agrees to contact Mitacs and the relevant host organization (the “Host Organization”) immediately upon the occurrence of significant changes to the participating graduate student or postdoctoral fellow (the “Fellow”), the research proposal, or the Fellowship budget.
  2. The Academic Supervisor acknowledges that submission of a proposal constitutes a request for funding and that Mitacs provides funding for the Fellowship at its discretion following a peer review process that is carried out or approved by Mitacs.
  3. The Academic Supervisor will adhere to all Program rules and requirements.
    1. The Academic Supervisor is a faculty member at the university listed in the proposal (the “University”) and will remain as such for the entirety of the Fellowship as outlined in the approved proposal;
    2. The Academic Supervisor is eligible to hold funds and supervise graduate students and postdoctoral fellows as per the guidelines of the Tri-Council Federal Granting Agencies (the “Tri-Council”);
    3. The Academic Supervisor will obtain and/or adhere to Tri-Council requirements regarding appropriate certification or approval for the use of humans, animals, and/or biohazards, and obtain any required environmental permits in accordance with the requirements of the University;
    4. The Academic Supervisor will supervise and interact with the Fellow as outlined in the approved proposal;
    5. The Academic Supervisor will obey federal, provincial or territorial, municipal, and other applicable laws that govern the Fellowship, including, without limitation, statutes, regulations, by-laws, rules, policies, ordinances and decrees.
  4. The Academic Supervisor acknowledges that Mitacs cannot assume liability for accidents, illnesses, or losses that occur during or as a result of the Academic Supervisor’s Program participation.         
    1. The Academic Supervisor agrees to adhere to any University policies regarding health, safety, and/or travel requirements.
    2. The Academic Supervisor acknowledges that they are responsible for obtaining appropriate insurance coverage during the Fellowship, as required.
  5. The Academic Supervisor acknowledges that payment of the Program’s financial award (in the form of a research grant) to the University can only be made after all the following conditions are met:
    1. Mitacs’ approval of the research proposal and eligibility of Fellowship;
    2. Mitacs’ receipt of payment from the Host Organization and issuance of an award letter to the University;
    3. Continued support from Mitacs’ funders.
  6. The Academic Supervisor acknowledges that the Fellowship will not begin until Mitacs has received the participating Host Organization’s funding contribution as outlined in the budget and invoicing schedule in the approved proposal, confirmed the Fellowship start date(s), and issued an award letter to the University.
    1. In the event that the Host Organization’s contribution is held at the University, the Academic Supervisor will facilitate the transfer of funds to Mitacs.
      1. If the Host Organization’s contribution is held at the University under an existing research agreement, the Academic Supervisor will facilitate an amendment that recognizes the Fellowship as an eligible component of the research agreement.
    2. The Academic Supervisor acknowledges that he/she has read Mitacs’ cancellation policy and understands that if the Host Organization’s contribution is not received, it may result in the Fellowship’s cancellation.
  7. The Academic Supervisor holds fiduciary responsibility for the financial award, agrees to adhere to Tri-Council guidelines on the use of funds, and will spend the financial award according to the Mitacs guidelines outlined in the proposal budget and award letter.
    1. The Academic Supervisor acknowledges that the Intern stipend/salary is subject to the University’s policies and benefits may be deducted.
  8. The Academic supervisor acknowledges that the professional development component of Elevate for the Fellow is mandatory:
    1. The Academic supervisor will support the Fellow’s professional development by allowing the Fellow to attend the training.
  9. Any intellectual property generated from the Program is bound by the policies of the University, unless a separate intellectual property agreement has previously been successfully negotiated between the University, the Host Organization, and (if applicable) the Intern. Mitacs makes no claim to intellectual property.
  10. The Academic Supervisor will acknowledge Mitacs and its funders in any research results that are published as an outcome of the Academic Supervisor’s Program participation.
  11. The Academic Supervisor will provide the following to Mitacs:
    1. A signed Renewal form acknowledging the progress report and continuation of the Fellowship for year two, fellowship to be submitted at least eight weeks in advance of completion of year one of the fellowship;.
    2. A signature on the final report that is assembled and submitted by the Intern;
    3. An exit survey no later than 30 days after the Fellowship ends;
    4. Information required by Mitacs to fulfill the monitoring, reporting, and compliance requirements of its funders.

3. Host Organization

The participating host organization, whether for-profit or not-for-profit, (the “Host Organization”) and its representative agree to the following terms and conditions of Elevate (the “Program”):

  1. The Host Organization will undertake a research fellowship (the “Fellowship”) based on the approved proposal and confirms that the information contained therein accurately represents their involvement in the Program.
    1. The Host Organization understands and agrees to the research plan and its timelines and expectations, as outlined in the approved proposal.
    2. The Host Organization will notify the Academic Supervisor and Mitacs immediately upon the occurrence of challenges or changes that may affect the Fellowship participant, the research plan, or the Fellowship budget from those outlined in the approved project.
    3. The Host Organization agrees to provide supervision, resources, and information to the participating postdoctoral fellow (the “Fellow”) enrolled or appointed at the participating Canadian university (the “University”), as outlined in the approved proposal.
  2. The Host Organization acknowledges that submission of a proposal constitutes a request for funding and that Mitacs provides funding for the Fellowship at its discretion following a peer review process that is carried out or approved by Mitacs.
  3. The Host Organization is responsible for ensuring that the proposal contains no confidential information. The Host Organization acknowledges that the proposal will be subject to review by third parties and that select information will be published on Mitacs’ website (upon proposal approval) and made public by Mitacs’ funders.
  4. The Host Organization agrees to the following Program rules and requirements:
    1. The Fellowship will not begin until Mitacs has:
      1. Approved the proposal;
      2. Received payment from the Host Organization;
      3. Been notified of the Fellowship start date.
    2. The Host Organization will interact with the Intern as outlined in the approved proposal.
    3. The Host Organization will obey federal, provincial or territorial, municipal, and other applicable laws that govern the Fellowship, including, without limitation, statutes, regulations, by-laws, rules, policies, ordinances and decrees.
  5. The Host Organization understands that, under this application, they have access to personal information about the Fellow, and agrees not to share the information with any third party (i.e., any party not involved with this application) without written consent from the Fellow, and will take reasonable precautions to protect said personal information.
  6. The Host Organization acknowledges that Mitacs cannot assume liability for accidents, illnesses, or losses that occur during, or as a result of, the Host Organization’s participation in the Fellowship.
    1. The Host Organization agrees to adhere to the University’s minimum standards and/or policies regarding health, safety, and/or travel requirements.
    2. The Host Organization acknowledges that they are responsible for ensuring that they have appropriate insurance coverage during the Fellowship, as required.
  7. The Host Organization agrees to provide access to the site of project work (industrial interaction or research site) for an in-person assessment at Mitacs’ discretion.
  8. The Host Organization agrees to the financial commitment and invoice schedule for this project, as detailed in the approved proposal.
  9. The Host Organization acknowledges that payment of the Program’s financial award (in the form of a research grant) to the University can only be made after all of the following conditions are met:
    1. Mitacs’ approval of the research proposal and eligibility of Fellowship(s);
    2. Mitacs’ receipt of payment from the Host Organization;
    3. Continued support from Mitacs’ funders.
  10. The Host Organization acknowledges that the Fellowship will not begin until Mitacs has received the Host Organization’s funding contribution, as outlined in the budget and invoicing schedule in the approved proposal, and issued an award letter. The Host Organization agrees to the following payment terms:
    1. Mitacs will invoice the Host Organization upon receipt of the proposal, in accordance with the proposal’s budget. This invoice is not a guarantee of funding or proposal approval.
    2. Payment of the Host Organization’s contribution is due upon receipt of the invoice. The contribution must be paid directly to Mitacs in Canadian currency, as outlined in the invoice.
    3. In the event that the Host Organization contribution is held at the University, the Host Organization will support the transfer of funds to Mitacs.
      1. If the Host Organization contribution is held at the University under an existing research agreement, the Host Organization will facilitate an amendment that recognizes the Fellowship as an eligible component of the research agreement.
    4. The Host Organization acknowledges that they have read Mitacs’ cancellation policy and understands that if their contribution is not received, it may result in the Fellowship’s cancellation.
  11. The Host Organization acknowledges that the professional development component of Elevate for the Fellow is mandatory:
    1. The Host Organization will support the Fellow’s professional development by allowing the Fellow to attend the training.
  12. Any intellectual property generated from the Program is bound by the policies of the University, unless a separate intellectual property agreement has previously been successfully negotiated between the University, the Host Organization, and (if applicable) the Intern. Mitacs makes no claim to intellectual property.
  13. The Host Organization will acknowledge Mitacs and its funders in any research results that are published as an outcome of their Program participation.
  14. The Host Organization will provide the following to Mitacs:
    1. A signed Renewal form acknowledging the progress report, financial contribution and continuation of the Fellowship for year two, fellowship to be submitted at least eight weeks in advance of completion of year one of the fellowship;
    2. A signature on the final report that is assembled and submitted by the Intern;
    3. An exit survey no later than 30 days after the Fellowship ends;
    4. Information required by Mitacs to fulfill the monitoring, reporting, and compliance requirements of its funders.

4. University

The participating University or equivalent (hereby known as the “University”) agrees to the following terms and conditions of Elevate (hereby known as the “Program”):

  1. The University confirms that the information contained in the approved proposal accurately represents their involvement in the Program, the involvement of the participating faculty member, postdoctoral fellow (the “Fellow”), and their intention to administer the resultant research fellowship (the “Fellowship”).
  2. The University acknowledges that submission of a proposal constitutes a request for funding and that Mitacs provides funding for the Fellowship at its discretion following a peer review process that is carried out or approved by Mitacs.
  3. The University will adhere to Tri-Council Federal Granting Agencies (the “Tri-Council”) and institutional requirements regarding appropriate certification or approval for the use of humans, animals, and/or biohazards, and environmental permits.
    1. The University is responsible for ensuring that applicable certification is in force during the Fellowship, and must provide proof of certification if requested by Mitacs.
  4. The University acknowledges that Mitacs cannot assume liability for accidents, illnesses, or losses that occur during or as a result of the Program participation of the University’s faculty members or Fellows, and shall indemnify and hold harmless Mitacs and its funding partners for any legal issue arising out of the University’s participation in the Program.
  5. The University acknowledges that payment of the Program’s financial award (in the form of a research grant) to the University is contingent upon the following:
    1. Mitacs’ approval of the proposal;
    2. Mitacs’ receipt of payment from the Fellowship’s host organization (the “Host Organization”) and issuance of an award letter to the University;
    3. Continued support from Mitacs’ funders.
  6. The University agrees to disburse the full amount of the financial award as instructed in the Mitacs award letter and in accordance to Tri-Council guidelines on the use of funds, and acknowledges that the Academic Supervisor of the Fellowship is responsible for adhering to Tri-Council guidelines on the use of funds.
  7. The University agrees to complete and submit a Form 300 financial report detailing the use of funds for each Fellowship.
  8. The University agrees to maintain proper and accurate accounts and records of the Fellowship for a minimum of two (2) years after the date of completion of the Fellowships.
  9. The University acknowledges that Mitacs may audit, or cause to have audited, the accounts and records of the University and to have a right of access to the books and accounts and premises of the University in relation with the delivery of the Program.
  10. The University shall release to Mitacs, upon request and in a timely manner, for the purpose of releasing to the Auditor General of Canada, all records held by the University, or by agents or contractors of the University, relating to the relevant Fellowship and the use of distributed payments towards said Fellowship; and such further information and explanations as the Auditor General or anyone acting on behalf of the Auditor General may request relating to any part of these terms and conditions or the use of funds relating to the Program.
  11. The University shall monitor and follow regular reporting requirements that will enable Mitacs to fulfill its reporting requirements under its funding agreements.
  12. The University shall ensure it complies with all federal, provincial, territorial, municipal and other applicable laws governing the University or the Fellowship, or both, including, without limitation, statutes, regulations, by-laws, rules, policies, ordinances and decrees. 
  13. Any intellectual property generated from the Program is bound by the policies of the University, unless a separate intellectual property agreement has previously been successfully negotiated between the University, the Host Organization and, where applicable, the Intern. Mitacs makes no claim to intellectual property.
  14. The University hereby consents to being contacted by Mitacs or its funding partners in relation to success stories, announcements, ceremonies, and other communications activities, and the University shall:
    1. Acknowledge Mitacs and the funding partners’ role in funding the Program;
    2. Consent to a public announcement of an Fellowship offered through the Program by or on behalf of the funding partner in the form of a news release and/or event;
    3. Consent to the display of promotional material and/or signage provided by the funding Host Organization at the event.